To create a call list, click on BroadcastByPhone icon, simply type in names and phone
numbers in the spreadsheet-link window. You can also
copy-paste your call list from a spreadsheet program, such as
Microsoft Excel or use File -> Import option to import an
existing database.
There are several ways to record voice messages:
- Telephone recording - The best way to record
your message
- Sound recorder device like Microsoft Sound Recorder
- Other tool or device to record a .wav file
1. New in BroadcastByPhone 2.0 release, you can use telephone
to record your voice broadcast messages. To do so, click
on Voicent Gateway icon; it is located at the bottom right
corner of your desktop screen on the taskbar, next to the
time. Sometimes it is hidden so you have to click on the "<"
sign to show all the programs. It looks like an green eyeball.
When Voicent Gateway window pop up open, click on Operation ->
Recording...
After Voicent gateway window pop up, follow the instruction
from the menu to record your messages. It has the best sound
quality and require no editing effort compare with other
recording methods.
Warning: In order to use
telephone to record your message, your computer must have a
voice modem installed and properly connected to a working
telephone line.
2. Record your message using any recording tool, such as
Microsoft Sound Recorder, accessible from your desktop screen, Start -> All
Programs -> Accessories -> Entertainment. Save the recording
in a .wav file.
After you record your voice message, you save the file by
giving a file name like myrecord.wav, By default, it is saved
in different format than BroadcastByphone can recognize. The format needs to be 8KHz, 16 bit, mono, PCM
format. If your format is different, you can also use the
Sound Recorder to convert it to this format. To correct this,
follow these steps:
- Click on File->Properties. Properties screen will pop up.
- In Format Conversion, choose "Recording Formats", then
click "Covert Now...". Sound Selection screen will pop up.
- In Attributes, choose "8.000 KHz, 16 Bit, Mono".
- click "OK".
Now you are ready to load myrecord.wav file to
BroadcastByPhone or AutoReminder. It will play the message for
you when you dial a number.
IMPORTANT: Please make sure that you
do not have any silence in the beginning of your recording.
The silence will likely to cause people to hang up.
C. Record your message using other recording device to
create a .wav file. Once the file is created, you may need to
convert the format to "8.000 KHz, 16 Bit, Mono". You can use
Microsoft sound recorder to do the format conversion, message
editing and reduce silent period at the beginning of the
message.
You can set the maximum retry time and the time for
broadcasting.
From main menu, select Broadcast -> Start/Schedule. Select
the recorded audio file and click Broadcast Now.
